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ISO extends PDF/A standard for long-term archiving

The PDF/A Competence Center has announced that the International Organisation for Standardisation (ISO) has released part two of the PDF/A standard,ISO 19005-2. The standard is a PDF extension for the long-term archiving of electronic documents. Among the features it provides are protection against tampering, support for embedding a document’s colour information and the ability to ensure that only fonts with unambiguous encoding information are being used. The standard’s official document title is “Document management – Electronic document file format for long-term preservation – Part 2: Use of ISO 32000-1 (PDF/A-2).” Read more…

Why Records Management?

From http://www.realstorygroup.com

By Priscilla Emery

Ed.’s Note: This article is excerpted from the Records Management Report, published by CMS Watch.

To some, managing records represents one of the most boring and onerous business functions that anyone could possibly undertake within an organization. Of course, most people don’t even understand what records management is — making it easy to malign an activity that is so misunderstood.

Indeed records management crosses numerous disciplines. Did you know…

  • That categorization and indexing are two elements that are critical to the success of a records management program? Sounds a little like knowledge management.
  • That vital records preservation is one of the key steps in developing a disaster recovery plan? Sounds like infrastructure management.
  • That by ignoring records management policies employees and their companies can potentially end up facing criminal penalties? Sounds like a legal profession.
  • What led to Arthur Andersen’s downfall? Shredding — inappropriate shredding — shredding of records that should have been retained according to the policies of both Andersen and Enron.

  Read more…

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